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Privacy Notice

State of Oklahoma
Employees Group Insurance Division
Privacy Notice

Revised November 2024

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review this notice carefully.

For questions or complaints regarding privacy concerns with Employees Group Insurance Division (EGID), a division of the Oklahoma Health Care Authority (OHCA), please contact:

EGID HIPAA Privacy Officer
P.O. Box 11137
Oklahoma City, OK 73136
405-717-8780 or toll-free 800-752-9475
TTY 711
EGIDComplianceTeam@omes.ok.gov
oklahoma.gov/omes

Why is the notice of privacy practices important?

This notice provides important information about the practices of EGID pertaining to the way it gathers, uses, discloses and manages your Protected Health Information and also describes how you can access this information. PHI is health information that can be linked to a particular person by certain identifiers including, but not limited to, names, Social Security numbers, addresses and birth dates.

Oklahoma privacy laws and the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) protect the privacy of an individual’s health information. Please note, in general the laws and regulations of HIPAA do not apply to the Health Choice Disability Plan and HealthChoice Life Insurance Plan. EGID is designated as a HIPAA entity. This notice applies to the privacy practices of the following divisions and positions that may share or access your PHI as needed for treatment, payment and health care operations:

  • OHCA EGID.
  • OHCA General Counsel Legal.
  • Office of Management and Enterprise Services (OMES) Information Services as it applies to maintenance and storage of PHI.

EGID is committed to protecting the privacy and security of your PHI as used within the components listed above.

Your information. Your rights. Our responsibilities.

Our uses and disclosures

Our responsibilities

When it comes to your health information, we have specific obligations such as:

  • We are required by law to maintain the privacy and security of your Protected Health Information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your PHI.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your PHI other than as described here unless you notify us in writing that we can. You may change your mind at any time but must let us know in writing if you do.

For more information, refer to hhs.gov/hipaa/for-individuals/notice-privacy-practices/index.

Changes to the terms of this notice.

We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, on our website, and we will deliver a copy to you. You may also subscribe online to receive notice of changes to this page via email or text message.

Last Modified on Nov 18, 2024
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