State Surplus

These forms are used by Oklahoma state agencies, city and county governments, and school districts to report surplus property and request approval from OMES to dispose of it in accordance with state policy.

Before submitting any surplus request, each agency must first designate an authorized surplus officer by completing OMES Form CP001 (Authorized Signature) with Central Purchasing. Only individuals listed on this form are permitted to authorize and email surplus transfer requests on behalf of the agency.

Once an authorized surplus officer is in place, agencies should use the appropriate Surplus Property Transfer form based on the type of asset:

• Form SS001A – Surplus Property Transfers (excluding vehicles and trailers): For all surplus items except vehicles and trailers.
• Form SS001V – Surplus Property Transfers (vehicles only): For reporting surplus vehicles and requesting Fleet Management approval for disposal.
• Form SS001T – Surplus Property Transfers (trailers only): For reporting surplus trailers and requesting Surplus approval for disposal.

Either an agency contact or the authorized surplus officer may enter information into the form, but only the authorized surplus officer may complete the required authorization fields and submit it by email to OMES using the address listed on the form.

The Surplus administrator (and Fleet Management administrator for vehicles) will review and approve or deny the request, then coordinate with Surplus personnel to schedule pickup or delivery and, if needed, an on-site evaluation of the property.