| Legislation # | Description | File Type |
|---|---|---|
|
FM 016 |
Vehicle Acquisition Request per 47 O.S. § 156.3.D each time an agency authorized to own vehicles 10,000 pounds and under intends to acquire a vehicle, regardless of the source of funding (state or federal appropriation, revolving, grant, or private donation), a Vehicle Acquisition Request must be submitted to OMES Fleet Management
Contact: fleet.system@omes.ok.gov |
|
|
FM 017 |
Fleet Inventory Report per 74 O.S. § 110.3 each time an agency acquires a vehicle, Vehicle Inventory Data Sheet (Fleet Inventory Report) must be submitted along with the supporting documentation to Fleet Management
Contact: fleet.system@omes.ok.gov |
|
|
Monthly Fleet Report (MFR) |
As per 74 O.S. § 110.3 by the 10th day of each month each agency owning vehicles must submit vehicle utilization and maintenance cost report to Fleet Management.
Note: Fleet no longer requires submission of a monthly Excel sheet, as long as agencies maintain their vehicles in the Fleetio system.
Contact: fleet.system@omes.ok.gov |
|
|
CAM Form SS-001V |
Surplus Vehicle Transfers per 74 O.S. § 78b State agency report of identified surplus for the request for disposal of vehicles.
Contact: vehicle.surplus@omes.ok.gov |
|
Compliance for Vehicle Owning Agencies
General Information
Fleet policies applicable to agencies owning vehicles have been summarized in the policy OMES POLICY FM V001, Owning Agencies Vehicle Management. The document advises agencies on the cradle to grave vehicle lifecycle process.
Mandatory Reporting
All State of Oklahoma agencies and entities (including higher education) must fulfill and comply with state and U.S. vehicle reporting requirements.
Federal Compliance
Energy Policy Act (EPAct), Acquiring Alternative Fuel Vehicles (CNG, LPG, E-85/FFV) for Standard Compliance.
- Vehicles delivered Sept. 1 - Aug. 31: data is due Dec. 31 of that calendar year
- If all of the following conditions are met:
- (1) A state entity owns, operates, leases, or otherwise controls 50 or more light-duty vehicles within the United States that are not on the list of excluded vehicles (i.e., law enforcement vehicles, non-road vehicles);
- (2) At least 20 of those vehicles are used primarily within a single Metropolitan Statistical Area/Consolidated Metropolitan Statistical Area (for Oklahoma, these are: Oklahoma City and Tulsa, partially covered Canadian, Cleveland, Logan, McClain, Oklahoma, Pottawatomie, and Creek, Osage, Rogers, Tulsa, Wagoner counties, respectively). Those same 20 vehicles are centrally fueled or "capable of being centrally fueled." Vehicles are considered capable of being centrally fueled if they are capable of being fueled at least 75% of the time at a location that is owned, operated, or controlled by any fleet or under contract with that fleet for fueling purposes.
State of Oklahoma Compliance
Last Modified on
Oct 21, 2025
