How to Report

The preferred method of reporting non-COVID-19 diseases or conditions to the OSDH is through the secure, web-based Public Health Investigation and Disease Detection of Oklahoma (PHIDDO) system. Healthcare providers interested in learning more information about the PHIDDO system or becoming a user may contact the Infectious Disease Prevention and Response Service.

The Infectious Disease Prevention and Response Service Epidemiologist-on-Call is available 24 hours/7 days a week at (405) 426-8710 for communicable disease consultations and reporting of diseases or outbreaks.

Oklahoma is ready to facilitate electronic transmission due to the benefits described below and in light of the updated requirement in state reportable conditions rules. The objective of the Oklahoma Electronic Laboratory Reporting (ELR) project is to convert Oklahoma laboratories to provide positive lab results for reportable diseases/organisms to the OSDH via secure electronic transmission, replacing the conventional paper method of reporting and greatly enhancing the online/web-based data entry process utilized by practitioners.

Advantages of ELR

• Meet public health reporting guidelines
• No duplicate data entry
• Lab technicians no longer have to enter data manually or complete forms by hand
• Centralization of reporting to one data repository vs. reporting specified diseases to designated program areas (Communicable Disease Div, Tuberculosis Div, HIV/STD Service, etc.)
• Increased data security
• Fast transformation of data
• Transmission consistency
• Increased timeliness of reporting
• Increased sensitivity of reporting system
• Increase in providing public health with pertinent data 
  
• Meets Electronic Reportable Laboratory Result Reporting requirement for the Medicaid Promoting Interoperability Program

HL7 Version 2.5.1 Implementation Guide: Electronic Laboratory Reporting to Public Health, Release 1 (US Realm)

If you would like more information about the ELR or would like to onboard as part of the Medicaid Promoting Interoperability Program, please contact the Informatics team at electronicreporting@health.ok.gov.

The companion of ELR, electronic case reporting (eCR) is the automated, real-time exchange of case report information between electronic health records (EHRs) and public health agencies (PHAs). In addition to allowing EHRs to automatically send reportable cases to PHAs, eCR also allows PHAs to provide information back to healthcare professionals regarding appropriate next steps and resources regarding the case.

Advantages of eCR

• Provides real-time reports to public health officials to guide the state, tribal, local, and territorial response to public health threats

• Facilitates communication and collaboration between healthcare and public health

• Reduces burden for healthcare providers without disrupting the clinical workflow

• Saves time by eliminating manual data entry and reporting

• Streamlines reporting to multiple jurisdictions

• Receives information from public health associated with the reportable condition

• Fulfills the CMS Promoting Interoperability Program requirement for eCR

• Can fulfill legal reporting requirements

• Improves COVID-19 reporting immediately and allows expansion to all reportable conditions

• Meets Electronic Case Reporting requirement for the Medicaid Promoting Interoperability Program.

If you would like more information about eCR or would like to onboard as part of the Medicaid Promoting Interoperability Program, please contact the Informatics team at electronicreporting@health.ok.gov.

The OSDH is ready for electronic case reporting (eCR) as part of the CMS Promoting Interoperability Programs. The state of Oklahoma uses the HL7 electronic initial case report (eICR) standards (R1.1 and R3) for electronic case reporting (eCR) and to support the new CMS Promoting Interoperability regulations for eCR. It is these standards that we will use to eventually eliminate manual reporting requirements. We also require the use of APHL AIMS and the Reportable Condition Knowledge Management System (RCKMS) to ensure appropriate reporting.